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Job Summary

We are partnering with an International Gallery in New York who are currently hiring a Personal Assistant to the Director.
Duties include:
  • Diary management, including the arrangement of personal and business travel and accommodation
  • Organizing meetings and scheduling personal appointments
  • Maintain personal and professional contact list
  • Management of expense and credit card reconciliations
  • Managing personal art collection of the Director
  • Inventory managing (updating locations, storage, etc.)
  • Condition checking of all works, coordinating loans and consignments
  • Paying invoices
  • Coordinating shipment of personal collection to home locations
  • Maintain/Update Personal Art Insurance Policies
  • Manage personal properties and maintenance requests
  • Ordering and researching of home items when needed (furniture, appliances, etc.)
  • Manage medical insurance and bills with Gallery Manager
  • Manage shipping and delivery of personal items
  • Assisting with general gallery duties, when required
  • Attendance at key gallery events, when required
Experience required:
  • Experience in the art world in a similar role is preferred
  • BA in Art History or Business Administration degree preferred
  • Ideal candidate will be mature, self-motivated, highly organized, and can multitask and make decisions with great attention to detail in a fast-paced environment
  • Excellent communication and administrative skills required
  • Proficiency in Microsoft Office Suite and Apple products, with the ability to troubleshoot
  • Strong listening skills with the ability to take dictation

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Job Summary

Reference: 11215

Location: New York, United States

Salary: Competitive

Contract: Permanent

Posted: 19 Aug 2020