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Job Summary

We are partnering with an International Gallery in New York who are currently hiring an Executive Assistant to the Sales Director.

Duties include:

  • Diary management, including the arrangement of personal and business travel and accommodation
  • Organizing meetings and scheduling personal appointments
  • Maintain personal and professional contact list
  • Carry out all administration regarding the sale of Gallery artworks
  • Ensure the internal sales database is kept updated at all times
  • Communicate with artists and clients to ensure excellent customer service and a smooth sales process
  • Generating invoices for sales and chase late payments when required
  • Inventory managing (updating locations, storage, etc.)
  • Condition checking of all post- sale for artworks, coordinating shipments
  • Act on behalf of the Director in their absence
  • Assisting with general gallery duties, when required
  • Attendance at key gallery events, when required

Experience required:

  • Experience in the art world in a similar role is preferred
  • BA in Art History or Business Administration degree preferred
  • Ideal candidate will be mature, self-motivated, highly organized, and can multitask and make decisions with great attention to detail in a fast-paced environment
  • Ensure full confidentiality with client information.
  • Excellent communication and administrative skills required
  • Proficiency in Microsoft Office Suite and Apple products, with the ability to troubleshoot
  • Strong listening skills with the ability to take dictation

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Job Summary


Reference: 12719

Location: New York, United States

Salary: Competitive

Contract: Permanent

Posted: 04 Aug 2021